The Problem with the One-Off Approach
The traditional approach to ventilation and fire safety compliance goes something like this: a reminder comes through from the fire risk assessor or a contractor, something gets booked in, the work gets done, and then it's forgotten about until the same thing happens next year — or until something goes wrong.
This approach has several problems that our teams encounter regularly:
- Gaps in coverage — without a coordinated schedule, it's easy for one service to go overdue while another gets done twice in quick succession
- Multiple points of contact — coordinating different contractors for fire dampers, ductwork and kitchen extract means more admin, more invoices and more opportunities for things to fall through the cracks
- Fragmented documentation — separate certificates from different contractors in different formats make it harder to produce a clear compliance picture when an inspector or insurer asks for it
- Reactive rather than planned — without a forward-looking schedule, compliance becomes a series of reactive responses rather than a managed programme
One-off approach
- Multiple contractors
- Multiple invoices
- Separate certificates
- No joined-up schedule
- Easy to miss services
- Reactive, not planned
Annual compliance plan
- One team, one contact
- Single annual report
- Unified certification
- Forward-looking schedule
- Nothing missed
- Planned and documented
What the YPAC Annual Compliance Plan Includes
Our annual compliance plan brings together all of the ventilation and fire safety services your building is legally required to maintain, delivered by our engineering teams and documented in a single comprehensive compliance report.
Fire Damper Testing
Annual drop testing of all fire and smoke dampers to BS 9999 and BESA DW145. Photo and written certification for every unit.
Supply & Extract Ventilation Cleaning
Full ductwork cleaning and inspection to TR19 Air standards, with pre and post clean reporting and certificates suitable for insurers and regulators.
Kitchen Extract Cleaning
Grease duct and canopy cleaning to TR19 Grease standards, with fire risk grading and photographic evidence of the system before and after cleaning.
Air Quality Survey
CO₂, particulate and humidity monitoring to CIBSE and WHO guidelines, with recommendations for improving ventilation performance where required.
One Visit, One Report, Everything Documented
Where building layout and scheduling allows, our teams coordinate all required services into a single planned visit — minimising disruption to your staff and operations. You receive one consolidated compliance report that covers all services, with individual certificates for each.
This single-document approach is particularly valuable when producing compliance evidence for:
- Insurance renewals and claims
- CQC inspections (care homes and healthcare premises)
- Local authority licensing applications
- Fire Officer inspections and enforcement visits
- Building management audits
- Facilities management handovers
From our team's experience: When a building manager is asked to produce compliance records at short notice — a fire inspection, an insurance query, a CQC visit — the ones who have a single annual compliance report from one contractor can respond in minutes. Those managing services from multiple providers often struggle to pull together a complete picture in time.
Is It More Expensive Than Managing Services Separately?
In most cases, no. Combining services with one contractor removes duplication — separate mobilisation costs, travel time, and administration overhead — that typically adds 15-25% to the total cost of managing the same services separately.
More importantly, a planned annual compliance programme removes the risk of costly emergency visits to address overdue work. A fire damper that fails during a CQC inspection or a kitchen extract system that hasn't been cleaned when your insurer asks for the certificate will always cost more to resolve than it would have to simply stay on top of.
How Does It Work in Practice?
Getting started with an annual compliance plan from Yorkshire PureAir Compliance is straightforward:
- Free initial assessment — two dedicated engineers survey your site to understand exactly what services are required — the number of dampers, ductwork configuration and kitchen extract layout
- Tailored plan and price — we provide a fixed-price annual compliance plan covering all required services, with no hidden costs
- Scheduled annual visit — you choose a date that suits your operations and your two dedicated engineers take care of the rest — the same faces every year, who already know your site
- Comprehensive documentation — a full compliance report is issued within 48 hours of completion, ready to share with insurers, inspectors or management
- Annual renewal reminder — our team contacts you in advance of your next compliance date so nothing gets missed
Get a Quote for Your Annual Compliance Plan
Tell us about your building and we'll provide a tailored, fixed-price annual compliance plan covering all your ventilation and fire safety obligations.
Request a Free AssessmentWhich Buildings Benefit Most?
An integrated annual compliance plan is particularly valuable for:
- Care homes and residential care facilities — where CQC compliance requires clear, documented evidence of ongoing fire safety maintenance
- Hotels and hospitality venues — where kitchen extract, general ventilation and fire dampers all need regular attention and licensing depends on compliance
- Schools and colleges — where multiple services are due annually and estates teams are managing large portfolios of compliance requirements
- Multi-tenant office buildings — where the managing agent is responsible for common areas and needs clean documentation to share with tenants
- Healthcare premises — where HTM standards and CQC requirements demand the highest levels of compliance documentation